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Commencement for the School of Public Health

Graduation Application

The first step in preparing for graduation involves filing a Graduation Application through myDownstate Banner Self-Service, our student information system. Information regarding this on-line process will be sent to you by email in December 2014. Please make sure you regularly check your Downstate email account. The information that you will be providing is used to order your diploma and to collect information regarding your participation in the Commencement Exercises.

The deadline to complete the on-line Graduation application is Friday, January 30, 2015.

Diploma

The diploma is ordered with your legal name. You may elect to use your middle name or initial on the Application without submitting official documentation. If you anticipate formally changing your name before completing the requirements for your. degree, and you wish your new name to be reflected on your diploma, you must present official documentation (e.g., marriage certificate, naturalization papers, etc.) to the Office of the Registrar by January 30, 2015. If your name becomes official after the January 30th deadline, you will be required to submit official documentation of the name change prior to receiving your diploma. Any questions regarding this procedure should be directed to the Office of the Registrar.

Please note: Diplomas are ordered in your official name at the time of graduation. Diplomas will not be ordered with a name that changes officially AFTER the graduation date.

Participation in Commencement Exercises

Complete the sections marked Curriculum Selection, Graduation Year Selection, Graduation Ceremony Selection, Ceremony Information, Academic Attire Order and Diploma Name Selection on the Graduation Application whether or not you plan to attend, though we hope you will attend.

A summary of your Graduation Application will be available for printing.

The graduation fee for all graduating students is $80. Students pay this fee to the Bursar’s Office at their final registration or after clearance from your department.

Please note: Students may march in one Commencement Exercises. Those students who have or will complete degree requirements in August 2014, December 2014, and May 2015 are eligible to attend the May 2014 Commencement Exercises.

Graduation Requirements

To be considered for graduation, you must achieve the following:

  • Satisfactory completion of all course requirements as defined by your program;
  • Satisfactorily remediate any academic deficiencies.
  • Be in good standing (i.e., not on academic or disciplinary probation at the time of graduation).
  • Have a grade point average of B or 3.0 on a 4.0-point system.
  • Have no disciplinary charges in progress or pending.
  • Satisfy all financial obligations due SUNY-HSCB.
  • Satisfy all required course work.
  • Complete a mandatory financial id exit interview if you received financial aid while at SUNY Downstate.

Student Accounts

All graduating students must satisfy all financial obligations owed to SUNY Downstate.

Library Fines

Unpaid fines will result in a borrower's being blocked from checking out further materials and may cause a delay in graduation. Overdue fines may be paid by cash or check at the Bursar's Office. Any student who has not met all financial and administrative obligations to the institution will not receive his or her diploma until cleared by the appropriate office.

Student Loan Exit Interviews

Office of Financial Aid

The following information applies to students who have taken a Federal Student Loan during their attendance at Downstate. Prior to graduation, you must complete the Student Loan Exit Interview. If you have had a Perkins Loan, you must complete an exit interview for that loan according to instructions you will receive from the Office of the Bursar.

You must be aware of the total dollar amount of Federal Loans you have accumulated before you begin the Student Loan Exit Interview:

  • Summary information regarding your Federal Loans is available at The National Student Loan Data System.
  • If you have your federal PIN, you will also be able to retrieve information on your Federal Loans sponsored lending at the National Student Loan Data System website (www.nslds.ed.gov). Select the link that takes you to "Financial Aid Review" and follow instructions.
  • Then click on the Exit Counseling Tab and complete the Exit Interview.

The Financial Aid Office at Downstate, your lender, and your guarantor will all automatically be notified when you have successfully completed the Exit Interview. No further paperwork is required. However, if you have further questions, please make an appointment to talk to someone in the Financial Aid Office.

Please do not hesitate to contact the Office of Financial Aid should you have any questions. financialaid@downstate.edu 718-270-2488

Bursar's Office

All students who have borrowed through campus-based loan programs (Perkins) are required to go through the exit interview process prior to graduation. The Bursar's Office handles the exit interview process for all campus-based loans. This can be done either through the mail or on an individual basis depending on your preference and the loans that are involved. If you have not heard from the Bursar's Office by the end of March, or you will not be on campus during the spring semester, call (718) 270-1078 to arrange for an appointment.

Commencement Exercises

Wednesday, May 27, 2015
3:00 pm
Carnegie Hall

Tickets are required for guests only

The School of Public Health along with the College of Medicine and the School of Graduate Studies will honor the Class of 2015 at its Commencement Exercises. The ceremony includes the academic procession, greetings from the President, a speaker from the Class of 2015, the Commencement speaker and the College of Medicine, School of Graduate Studies and School of Public Health graduation. Each graduating student walks across the stage and is recognized by name. Academic attire is required.

Invitations & Tickets

All participating students will receive 7 invitations and 7 tickets for general admission into Carnegie Hall. Requests for additional tickets must be submitted on your Graduation Application and will be accommodated based on availability. All tickets and invitations must be picked up in person from your program and will be available beginning in early April.

Academic Attire

Graduation candidates who wish to participate in Commencement are required to wear academic attire and to march with members of the faculty, trustees and honored guests in the academic procession. Academic Attire will be distributed in the lobby of 811 New York Avenue on Thursday, May 21st from 11:30 am until 2:30 pm. In order to pick up your attire you must bring your student I.D. card and fill out information for the professional photographer. .

What to Expect on Commencement Day

All graduates must report with their academic attire no later than 2:00 p.m. to the 161 West 56th Street (stage) entrance. You will not be returning to your robing area. Do not carry personal belongings with you. Promptly at 2:15 p.m. the staff will begin to line you up for the processional. Because of the starting time of the Commencement Ceremony, you are strongly encouraged to travel to Carnegie Hall by public transportation. You may take the Q,N,R or W trains to 57th Street, or any train that goes to Columbus Circle (59th Street and 8th Avenue, the 1,2,A,B,C or D trains) and walk to 56th Street.

Guests

All guests will enter through the front entrance on 57th Street and 7th Avenue. They will not be permitted to enter through the stage entrance with you. Guests will not be permitted to enter the Hall before 2:30 p.m., so keep that in mind if you want them to hold any personal belongings.

Once the faculty and student procession begins, guests who are not already in the Hall will not be permitted to enter the Hall until the graduates and the faculty are seated. Since all seating is general admission, seats will be taken on a first come, first served basis. As the Hall fills up, areas will be closed off and guests arriving will be directed to seating that is available. Please plan accordingly. To maintain the dignity of the ceremony, the guests will be asked by the ushers to keep the aisles clear.

Awarding of Degrees

During the ceremony, each candidate will have his/her name read aloud, walk across the stage, and shake hands with the President and the Dean of the School of Public Health. Graduates will not be permitted to bring or carry children with them on stage.

Candidates for the Doctor of Public Health degree will be hooded on stage.

Photography Information

It is recognized that many of the guests wish to have photographs showing their student during the time that they are on stage receiving their diplomas. We have contracted a professional photographer to be on stage to photograph each candidate as s/he shakes hands with the President. Should you wish to purchase the photo, fill out the photography card, which you will receive when you pick up your academic attire. Because your guests may wish to take their own photographs as well, the following accommodations have been made. We ask that only one guest or member of your family leave their seat to take the picture. We also ask that your guest remains seated until you have approached the stage stairs. At this time, your guest should proceed to the rear of the Hall, turn left and walk down the extreme right aisle (now facing the stage) near the wall. Guests not seated on the Parquet level will not be permitted to take pictures from the Parquet level. A "Downstate staff usher" will meet your guest and ask them to provide the name of the graduate whom they wish to photograph. Since the graduates are announced in alphabetical order, your guest will be allowed to enter one of the first few rows and take a seat close to the stage. After they have taken your picture, they will be asked to return to their seat. From their seats, guests will be permitted to use hand-held, self-contained home video equipment using only the existing lighting in the hall.

Please share this information with your guests!

Staying Connected

Any student who currently has health insurance through the SUNY Downstate School plan, and will not have other coverage through your employment on August 1, 2015, is eligible to purchase continuing coverage from the broker who handles our insurance. You only have 30 days from the end of coverage (July 31, 2015) to complete your enrollment. Please contact:

Ms. Stephanie Samuels or Ms. Daryl Hall
HSA Consulting, Inc.
2477 Stickney Point Road, Suite 207B
Sarasota, Florida 34231
1-888-978-8355
Fax: 1-941-925-2001
E-mail: stephanie@hsac.com daryl@hsac.com

School Email Account

Graduating students School email account will remain active for a period of six (6) months following your graduation date.

Questions

Department Contact Phone

Bursar

  • Exit Interviews for Campus-Based Loans
Avion Ambrose (718) 270-1078

Financial Aid

  • Financial Aid Exit Interviews
 
James Newell (718) 270-2488

Library

  • Library Fines
 
Juannetta Le Gree (718) 270-7401

Student Affairs/Registrar

  • Attendance at Commencement
  • Academic Attire
  • Completion of Graduation Requirements
  • Graduation Honors
  • Health Insurance
  • Ordering and Receiving Diploma
Edward Graciano (718) 270-4551

Student Center

Info Desk (718) 270-2487

Student Life

  • Commencement Ceremony
  • Guest Issues
Meg O'Sullivan (718) 270-3294