Student Affairs Job Availabilities
Associate Registrar
(Associate College Registrar - SL-4)
Areas of responsibility include:
Description:
- Assist with the management of the operational, administrative and personnel aspects of the Office of the Registrar.
- Serve as the Registrar in the absence of the Registrar.
- Lead and participate in the daily operations of the office, which provide essential services for student registration and records management.
- Assist in the development of policies and procedures related to student enrollment, registration, academic policies and student records.
- Implement policies and procedures approved by the faculty.
- Supervise all aspects of the maintenance, accuracy, and confidentiality of all student academic records.
- Oversee semester grading processing, transcript issuance, licensure form completion and all document processing.
- Supervise the semester on-line registration for all colleges.
- Oversee new student in-person registrations.
- Design and implement registration systems and procedures.
- Coordinate medical student clerkship, hospital site and elective lotteries.
- Oversee distribution of accurate student lists, composite photos and class rosters.
- Manage and implement all aspects of course scheduling and hospital site placement for third and fourth year clerkships and electives.
- Manage all aspects of compiling the Course Selection Book for medical students, including contacting and following up with all faculty offering electives in both in-house and at our affiliate hospitals.
- Responsible for soliciting and obtaining approval for new electives.
- Maintain and continue to develop the student information system for the Office of the Registrar.
- Develop guidelines for data integrity checking and maintenance.
- In conjunction with the Document Imaging coordinator, develop and implement procedures for day-to-day document imaging to progress to a paperless environment.
- Assist with the maintenance of the Office of the Registrar website, including reviewing content and updating and posting relevant timely information.
- Manage all student aspects of Commencement, including but not limited to, production of graduation handbooks, on-line application, student correspondence for cap and gown ordering, oversee ordering of diplomas.
- Oversee the continued development and execution of the graduation audit module, Curriculum and Program Planning (CAPP), in the Banner Student Information System.
- Other duties as assigned by Registrar or the Vice President of Student Affairs.
Qualifications
Bachelor's degree in a related field and work experience at a level that equates to the advanced degree. Three or more years of progressively responsible experience in a Registrar's Office, or relevant college administrative office. PREFERRED: A Master's degree in Higher Education and Information Systems, or an area relevant to the position.
Posting Reference #:
Line# 23418
Persons interested in the above position should submit a resume along with a cover letter (must include Job Title and Reference #) to:
The Employment Office
Box 1194
450 Clarkson Ave
Brooklyn, NY 11023
