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SUNY Downstate
Policy on Broad-Based Fees


This policy outlines SUNY Downstate's policy and philosophy as it relates to Broad Based Fees and is in compliance with State University of New York Policy entitled Fees, Rentals and Other Charges, Section II: Broad-based Fees General Guidelines.



SUNY Downstate’s Broad-Based Fee Policy has been established in accordance with the State University of New York (SUNY) Policy entitled Fees, Rentals and Other Charges, Section II: Broad-based Fees General Guidelines, including but not limited to, the following:

  • All broad-based fees require the approval of the SUNY Chancellor's designee. Any new broad-based fee requests must explicitly state the purpose of the fee and the campus must assure that the moneys generated from the fee are used solely for such purpose. With the exception of the College Fee, broad-based fee revenue must be recorded within separate and distinct accounts.
  • Broad-based fee revenue may be used for personnel and other than personal service (OTPS) expenditures, unless excluded by individual fee policies. Fee revenue may not be pledged nor used to pay debt service.
  • Accumulations of broad-based fee revenue must conform to the University’s policy on financial reserves. Any proposed fee increase must consider any accumulated reserve amounts.

In the event that a fee is imposed upon students without following the guidelines set forth in this policy, funds collected shall be refunded to the payee in full upon request made to SUNY Downstate or by directive from System Administration. Requests for refunds must be made within three years of collection of the fee.

SUNY Downstate is required to submit a five-year broad-based fee plan annually to SUNY, including proposals to charge new fees and adjust existing fees. Plans may include one-time adjustments and/or multi-year adjustments to campus fees.
Broad-based fees are generally charged to all enrolled students to finance discrete activities that benefit the student body, excluding those activities that are part of the core instructional program. Part-time students are charged mandatory fees on a per-credit-hour basis.


Broad-based fee increases are proposed with sensitivity to student financial access. In general, annual broad-based fee increases are no greater than the Higher Education Price Index (HEPI) unless there is a compelling case. Compelling reasons for such an increase may include, but are not limited to, expansion of critical student services, technology improvements, mandatory collective bargaining costs that exceed the current HEPI index or an extraordinary increase in fringe benefits.

Student Consultative Process

Requests to adjust an existing broad-based fee or to establish a new broad-based fee invoke the student consultative process. A broad-based fee request may originate from a campus oversight body, such as the Student Health Advisory Committee or Student Technology

Fee Committee

The consultative process commences with the appropriate fee custodian reviewing the proposal with the associated campus oversight body, including student members. The recommendation is then forwarded to the Chief Financial Officer and the President.

Fee Waiver Policy

Broad-based fee waivers are granted for SUNY Downstate students who meet the following conditions: those who are enrolled in study-abroad and whose activities do not require use of the systems/resources that the fee supports (for example, use of the Student Health Service or the Library’s Technology Services). Fees subject to waiver are the health and technology fees. Fee waivers are not automatic. Students seeking fee waivers must apply for them each semester, in writing, to the Vice President for Student Affairs. Students may apply for a fee waiver until one week after the drop/add deadline for each term or semester.

Approved by the Council of Deans. Last Modified: May 2016